SRD Charity

 is a new chapter in the 34+ years Not-For-Profit (non-profit) history of the SRD that continues to encourage Responsible Design thinking and action across Society. Naturally we want to take care of our special relationship with you and our wonderful environment. To do this we need to look after some details of our members, supporters, friends and associates to grow this work for good purpose. 

Here are some insights as to how we take care with this important aspect of running a Charity. We strive to make a better designed, stronger and much more resilient society, join or support our new charity in this worthy quest.

Privacy Policy for “SRD Charity” formally known as the Society for Responsible Design Inc. (SRD)  abn 59837899633  https://srd.org.au  The SRD is committed to protecting your personal information, and understands you care about how your information is collected, used and safeguarded.

Last Updated: [ 06/10/2023 ] 

(i) Context
The SRD Charity [hereinafter referred to as “SRD,” “we,” “us,” or “our”], is bound by the Australian Privacy Principles in the Privacy Act 1988 (Cth) and is committed to protecting and upholding the right to privacy of members, volunteers, supporters and others in accordance with the Principles. By visiting our website, signing up to receive updates, becoming a member, taking an action, making a donation or otherwise providing us with your personal information, you consent to your personal information being collected, used and disclosed as set out in this Privacy Policy. We do this to advance our Purpose of educating, protecting and enhancing the environment for a life and Society to benefit. A copy of the most up to date version of this Privacy Policy is available at https://srd.org.au/privacy/

1. Information We Collect
We may collect various types of personal information when you interact with our Website or engage with SRD. We only collect personal information where necessary and relevant so that we can provide you with access to information or other services. This information is including but not limited to:

1.1. Personal Information: Such as your name, email address, postal address, and phone number when you voluntarily provide it to us. We may use
credit card and other payment information that is Not kept by us but only through trusted third party professional financial businesses (when donating or paying for membership, merchandise or other services). Some personal information may be collected for activities not specifically outlined in this Privacy Policy, and where reasonable, we will make clear why we are collecting it when we do so.

1.1.1 SRD may also collect personal information about individuals where that information is necessary for any of the following primary purposes:  

(a) fulfilling SRD’s role in informing and educating the community about issues of responsible design, environmental significance and sustainability towards creating a truly responsible living economy;

(b) assisting SRD and like-minded organisations to participate in relevant civic and political debates, and assisting SRD supporters in also doing so;

(c) identifying environmental breaches and highlighting environmental and sustainability concerns;

(d) complying with requirements of funding bodies, insurers, and regulatory agencies;

(e) notifying individuals of SRD’s activities and campaigns and inviting participation in initiatives;

(f) forming appropriate corporate and professional alliances, and supporting like-minded organisations to achieve environmental and sustainability outcomes, including by sharing information with them;

(g) seeking new members and donors, including through marketing activities, and processing, renewing and maintaining SRD memberships and subscription services, including the use of third parties;

(h) increasing SRD’s financial support, through various fundraising activities, in order to maintain and enhance SRD’s campaigning capacity;

(i) (f) and (g) above include building a comprehensive understanding of individual interests and habits to enable effective engagement with members, supporters and future supporters;

(k) improving our websites;

(l) recruiting future staff, Board and Council members and volunteers; and

(m) responding to your comments or questions and receiving feedback or complaints on any of the above functions or activities.

1.2. Log Data: Information about your computer’s Internet Protocol (IP) address, browser type, and operating system, as well as the date and time of your visit.

1.3. Cookies: Our Website may use cookies to collect data for purposes such as improving user experience and analysing site traffic via our social media channels, publications and websites. We do not share your information for marketing preferences. You can modify your browser settings to refuse cookies or alert you when cookies are being sent.

1.4 SRD will only collect personal information by lawful and fair means. Personal Information may be obtained in various ways including interviews, correspondence by telephone, by email, via our website (srd.org.au), from cookies, from donation forms, from partner organisations or clients, or via other websites which we use to run fundraising campaigns, surveys, petitions or online actions. 

1.5 SRD will take appropriate steps as are reasonable to ensure that the individual is aware of: 

(a) the identity of SRD and how to contact SRD;

(b) the purposes for which the information is collected;

(c) the fact that they are able to gain access to and seek correction of the information;

(d) organisations (or the types of organisations) to which SRD usually discloses information of the kind collected, and if practicable the countries in which any overseas recipients are located;

(e) if the collection of the information is required or authorised by or under any Australian law or a court/tribunal order – the fact that collection is so required and relevant details of that requirement; and

(f) the main consequences (if any) for the individual if all or part of the information is not provided.

1.6 SRD will determine within a reasonable period of time whether personal information about an individual which was collected from someone else or personal information which was unsolicited could not have been lawfully collected by the SRD, and: 

(a) if so, the information will be dealt with in accordance with this Privacy Policy; or

(b) if not, and the information is not contained in a Commonwealth record, SRD will, as soon as practicable but only if lawful and reasonable to do so, destroy the information or ensure that the information is de- identified.

1.7 Sensitive information

SRD will not collect sensitive information about an individual, including information about that individual’s racial or ethnic origin, political opinions, religious beliefs or affiliations, philosophical beliefs, membership of a political association, membership of a professional or trade association, membership of a trade union, sexual preferences or practices, or criminal record unless: 

(a) the individual has consented to the collection of that information and the information is reasonably necessary for one or more of SRD’s functions or activities; or

(b) the collection of the information is required or authorised by or under an Australian law or a

court/tribunal order; or

(c) the information relates to the activities of SRD and the information relates solely to the members of SRD, or to individuals who have regular contact with SRD in connection with its activities; or

(d) a “permitted general situation” (as defined in subsection 16A of the Act) exists in relation to the use or disclosure of the information, including:

(i) where it is unreasonable or impracticable to obtain consent and SRD reasonably believes that the use or disclosure is necessary to lessen or prevent a serious threat to the life, health or safety of an individual or to public health or safety; or

(ii) SRD has reason to suspect an unlawful activity or misconduct of a serious nature that relates to SRD’s functions or activities has been or may be engaged in and reasonably believes the use or disclosure is necessary in order for SRD to take appropriate action; or

(iii) SRD reasonably believes that the use or disclosure is reasonably necessary to assist anyone to locate a person reported as missing and the use or disclosure complies with any rules made under s16(A)(2) of the Act; or

(iv) the use or disclosure is reasonably necessary for the establishment, exercise or defence of a legal or equitable claim or a confidential alternative dispute resolution process.

2. How We Use Your Information
We may use your personal information (other than sensitive information) when the information is reasonably necessary for one of more of SRD’s functions or activities set out in all of section 1. for the following primary (or secondary when appropriate by law) purposes:

2.1. To respond to your inquiries, requests, or comments.

2.2. To provide you with updates, newsletters, and information about SRD and our charitable activities, where you have consented to receive such communications.

2.3. To analyse and improve the content and functionality of our Website.

2.4. To protect the security and integrity of our Website.

2.5 To process your donations or other payments, generating correspondence to be sent to government representatives as part of a petition, sending you information or contacting you for related purposes.

2.6 We may engage third-party providers to assist us in providing some of the above services. At no time do we provide your account, contact or payment information to any third-party service provider unless necessary to complete your order or transaction.

2.7 SRD reasonably believes that the use or disclosure of the information is reasonably necessary for one or more enforcement related activities conducted by, or on behalf of, an enforcement body. 

Please note that we may not be able to provide you with the service(s) or information you request or require if you do not provide some or all of the personal information requested. 

3. Disclosure of Your Information
We may share your personal information with third parties in the following circumstances:

3.1. With your consent. 

3.2. When required by law or legal process. 

3.3. To protect our rights, privacy, safety, or property, or that of our donors, volunteers, or the public. 

3.4. In connection with a merger or transfer of all or a portion of SRD’s assets or charity business. 

3.5 In this Policy “consent” means voluntary and informed agreement to some act, practice or purpose. SRD will, wherever possible, seek consent from individuals before using their personal information for a secondary purpose. Where SRD deems that a child or young person is unable to give sufficient consent to the use of their personal information for a particular purpose, SRD will seek such consent from their parent or guardian. 

SRD may use personal information about an individual for the secondary purpose of promoting SRD products, marketing of products or services of third parties with whom SRD has an association, activities, materials, educational resources and competitions to the individual and to inform the individual of issues of environmental significance or sustainability generally (direct marketing).   

4. Data Security
We implement appropriate and reasonable security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction and may include measures to protect against computer attacks. However, no data transmission or storage can be guaranteed to be 100% secure. We cannot ensure the security of information you transmit to us. 

SRD will take such steps as are reasonable in the circumstances to destroy or permanently de-identify personal information about an individual that it holds if it is no longer needed for any purpose for which the information may be used or disclosed, and is not required to be retained by law or a court/tribunal order.

If there is a suspicion that SRD has lost, damaged or compromised security of members or other personal information, SRD will: 

• take each data breach or suspected data breach seriously;

• proceed to take the following steps:

(a) Contain the data breach to prevent any further compromise of personal information;

(b) Assess the data breach by gathering the facts and evaluating the risks, including potential harm to affected individuals and, where possible, taking action to remediate any risk of harm;

(c) Notify affected individuals (and the Commissioner if required by the particular circumstances);

(d) Review the incident and consider what actions can be taken to prevent future breaches.

SRD will determine how to respond on a case-by-case basis. Depending on the breach, not all steps may be necessary, or some steps may be combined. In some cases, SRD may take additional steps that are specific to the nature of the breach.

 

5. Your Choices for Access and correction
You have the following choices regarding your personal information:

5.1 You can opt-out of receiving marketing communications from us at any time by following the unsubscribe instructions in the communication or contacting us directly.

5.2 If SRD holds personal information about an individual, SRD will provide the individual with access to the information on request by the individual unless any of the following exceptions apply:  

(a) SRD reasonably believes that giving access would pose a serious threat to the life, health or safety of any individual, or to public health or public safety; or

(b) giving access would have an unreasonable impact upon the privacy of other individuals; or

(c) the request for access is frivolous or vexatious; or

(d) the information relates to existing or anticipated legal proceedings between SRD and the individual, and the information would not be accessible by the process of discovery in those proceedings; or

(e) providing access would reveal the intentions of SRD in relation to negotiations with the individual in such a way as to prejudice those negotiations; or

(f) providing access would be unlawful; or

(g) denying access is required or authorised by or under an Australian law or a court/tribunal order; or

(h) both of the following apply:

i. SRD has reason to suspect that unlawful activity, or misconduct of a serious nature, that relates to SRD functions or activities has been or is being or may be engaged in; and

ii. giving access would be likely to prejudice the taking of appropriate action in relation to the matter;

(i) providing access would be likely to prejudice one or more enforcement-related activities conducted by, or on behalf of, an enforcement body; or

(j) giving access would reveal evaluative information generated within SRD in connection with a commercially sensitive decision-making process.

The access request can be made to the individual(s) listed in Section 16 of this Policy. SRD will respond to an access request within a reasonable period after the request is made and will give access to the personal information in the manner requested by the individual, if it is reasonable and practicable to do so. SRD may, in appropriate circumstances, charge the individual for giving access to the personal information. Such a charge will not be excessive. 

If SRD refuses to give access to personal information in the manner requested by the individual or because one or more of the exceptions apply SRD will take such steps as are reasonable in the circumstances to give access in a way that meets the needs of SRD and the individual.  

If SRD refuses to give access to personal information in the manner requested by the individual or because one or more of the exceptions referred to in section 10 of this policy apply, SRD will give the individual a written notice that sets out the reasons for the refusal, except to the extent that, having regard to the grounds of refusal it would be unreasonable to do so and the mechanisms available to complain about the refusal (and such other matters prescribed by the regulations). If the reason for refusal is the exception referred to in paragraph 10(j) of this policy, the reasons for refusal may include an explanation for the commercially sensitive decision.  

An individual can request SRD to correct personal information held by SRD. SRD will respond to the request within a reasonable period of time after the request is made and will take such steps as are reasonable in the circumstances to correct the information to ensure that, having regard to the purpose for which it is held, it is accurate, up to date, complete, relevant and not misleading. SRD may also take such steps on its own initiative, if SRD is satisfied, having regard to the purpose for which personal information about an individual is held, it is inaccurate, out of date, incomplete, irrelevant or misleading.  

If SRD refuses to correct the personal information as requested by the individual, SRD will give the individual a written notice that sets out the reasons for the refusal, except to the extent that, having regard to the grounds of refusal it would be unreasonable to do so, and the mechanisms available to complain about the refusal (and such other matters prescribed by the regulations). 

An individual can request SRD to notify another Australian Privacy Principles entity to whom SRD has previously disclosed personal information about the individual, of corrections made to their personal information. SRD will take such steps as are reasonable in the circumstances to give that notification unless it is impracticable or unlawful to do so.  

An individual can request SRD to associate with the information a statement that the information is inaccurate, out of date, incomplete, irrelevant or misleading. SRD will respond to a request within a reasonable period after the request is made and will take such steps as are reasonable in the circumstances to associate the statement in such a way that will make the statement apparent to the users of the information. 

 

6. Government Related Identifiers

SRD will not adopt a government related identifier of an individual as its own identifier of the individual unless:  

(a) the adoption of the government related identifier is required or authorised by law or a court/tribunal order; or

(b) SRD is a prescribed organisation, the identifier is prescribed and the adoption, use or disclosure occurs in prescribed circumstances.

 

SRD will not use or disclose a government related identifier of an individual unless: 

(a) the use or disclosure of the identifier is reasonably necessary for SRD to verify the identity of the individual for the purposes of the SRD’s activities or functions; or

(b) the use or disclosure of the identifier is reasonably necessary for SRD to fulfil its obligations to an agency or a State or Territory authority; or

(c) the use or disclosure of the identifier is required or authorised by or under an Australian law or a court/tribunal order; or

(d) a “permitted general situation” as defined in subsection 16A of the Act exists (excluding items 4 & 5) in relation to the use or disclosure of the identifier, including:

i. where it is unreasonable or impracticable to obtain consent and SRD reasonably believes that the use or disclosure is necessary to lessen or prevent a serious threat to the life, health or safety of an individual or to public health or safety; or

ii. SRD has reason to suspect an unlawful activity or misconduct of a serious nature that relates to SRD’s functions or activities has been or may be engaged in and reasonably believes the use or disclosure is necessary in order for SRD to take appropriate action; or

iii. SRD reasonably believes that the use or disclosure is reasonably necessary to assist anyone to locate a person reported as missing and the use or disclosure complies with any rules made under s16(A)(2) of the Act; or

(e) SRD reasonably believes that the use or disclosure of the identifier is reasonably necessary for one or more enforcement-related activities conducted by, or on behalf of, an enforcement body; or

(f) the use or disclosure arises because SRD is a prescribed organisation.

In this section “identifier” includes a number assigned by SRD to an individual to identify uniquely the individual for the purposes of SRD’s operations. However, an individual’s name or ABN (as defined in the A New Tax System (Australian Business Number) Act 1999) is not an identifier.  

 

7. Anonymity and pseudonymity

Provided it is not unlawful or impracticable, individuals will have the option of not identifying themselves, or of using a pseudonym, when dealing with SRD. For example, donations made to SRD can be made anonymously or by use of a pseudonym. 

Circumstances where it will be unlawful or impracticable to allow an individual to deal with SRD anonymously or by use of a pseudonym include where name and address details need to be provided to allow a receipt to be issued for tax-deductible donations, or where an individual seeks to retain SRD to provide legal services. 

 

8. Cross-border disclosure of personal information

SRD often liaises with international environmental organisations in an effort to strengthen links within the international environmental movement. Occasionally, SRD may transfer personal information about an individual to someone (other than SRD or the individual) who is in a foreign country. SRD will only do so if SRD has taken reasonable steps to ensure that the information, which it has transferred, will not be held, used or disclosed by the recipient of the information inconsistently with the Australian Privacy Principles, unless:  

(a) SRD reasonably believes that the recipient of the information is subject to a law, binding scheme or contract which effectively upholds principles for fair handling of the information that are substantially similar to the Australian Privacy Principles and there are mechanisms an individual can access to enforce the protection of the law or binding scheme; or

(b) the individual consents to the transfer after having been informed that SRD will not be required to take reasonable steps to ensure that the information, which it has transferred, will not be held, used or disclosed by the recipient of the information inconsistently with the Australian Privacy Principles; or

(c) the use or disclosure of the information is required or authorised by or under an Australian law or a court/tribunal order; or

(d) a “permitted general situation” as defined in subsection 16A of the Act) exists (excluding items 4 & 5) in relation to the use or disclosure of the information, including:

i. where it is unreasonable or impracticable to obtain consent and SRD reasonably believes that the use or disclosure is necessary to lessen or prevent a serious threat to the life, health or safety of an individual or to public health or safety; or

ii. SRD has reason to suspect an unlawful activity or misconduct of a serious nature that relates to SRD’s functions or activities has been or may be engaged in and reasonably believes the use or disclosure is necessary in order for SRD to take appropriate action; or

iii. SRD reasonably believes that the use or disclosure is reasonably necessary to assist anyone to locate a person reported as missing and the use or disclosure complies with any rules made under s16(A)(2) of the Act.

 

9. Complaints

SRD will consider complaints made by an individual in relation to:

(a) a decision to refuse access to personal information the individual requests; or

(b) a decision not to correct personal information; and

will respond within a reasonable period after the complaint is received. The SRD response to a complaint is final.  

An individual may make a complaint about SRD’s handling of the individual’s personal information to the Office Australian Information Commissioner (OAIC). Further information is available on the OAIC website: http://www.oaic.gov.au/privacy/privacy-complaints. 

 

10. Responsibilities for managing privacy

All current and future staff and volunteers are responsible for the management of personal information to which they have access, and in the conduct of research, consultation or advocacy work.  

The Chairman is responsible for content in SRD publications, communications and website and must ensure the following: 

(a) appropriate consent is obtained for the inclusion of any personal information about any individual;

(b) information being provided by other agencies or external individuals conforms to privacy principles;

(c) that the website contains a Privacy statement that makes clear the conditions of any collection of personal information from the public through their visit to the website.

The Chairman is responsible for safeguarding personal information relating to future and current SRD staff, Board, volunteers, contractors and SRD members and supporters. 

 

11. Staff training, information and supervision

SRD staff will be trained in this Privacy Policy and provided with regular information on how the Principles apply to the SRD, and its practices, procedures and systems. Staff who regularly handle personal information will be appropriately supervised. 

 

12. Children’s Privacy

Our Website is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe that your child has provided us with personal information, please contact us, and we will take steps to remove that information.

 

13. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the revised Privacy Policy on our Website.

 

14. GDPR  (#8 was adapted from AMCS good fish privacy policy https://goodfish.org.au/privacy-policy/  delete this note before publishing)

If you live or are located in the EU, you may have additional rights under the General Data Protection Regulation (GDPR).

The GDPR provides additional rights for individuals located in the EU (“data subjects”) and imposes additional obligations on entities holding any personal information. In this section, personal information has the same meaning as “personal data” under the GDPR, being any information relating to an identified or identifiable natural person.

What information do we collect?

Your political opinions or philosophical beliefs may be discernible through your engagement with us, including via our activity feed or by signing an online petition. Apart from this, we do Not collect any personal information which falls into the “special categories” of data under the GDPR (such as biometric data or data concerning your health, sex life or sexual orientation).

What additional rights do you have and how will we assist you?

If you are located in the EU and wish to exercise any of these rights, please contact our Privacy Officer per below.

Your Rights

• To request an explanation of your personal information we collect

• To receive a copy of the information we may have collected

• To have personal information deleted

• To object and complain about our use of your personal information

Our Obligations

• We will provide you with an explanation of the information and how we use that information

• We will provide you with an explanation of the information and how we use that information

• We will delete any of your personal information we have, unless we need to retain it to comply with our legal obligations or for legitimate business reasons

• We will process any objections or complaints in accordance with our Privacy Policy.

* Please note the SRD  does not have a nominated representative in an EU member State.*

 

When can we use your personal information?

Under the GDPR, use of personal information (known as “data processing”) can only be made on the basis of specific grounds. These includes where you have consented to us doing so, or where it is necessary:

• to provide you with services or features you have requested;

• to protect our legitimate interests or those of other persons; or

• to fulfil our legal obligations.

 

What can you do if you have a question or complaint?

If you would like further information about the way we manage Personal Information, or wish to contact us about a concern or complaint, please contact our Privacy Officer using the details below and we will investigate the issue. We will notify you of a decision in relation to your complaint in a reasonable time as soon as practicable after it has been made.

You may also obtain further information regarding compliance with the Privacy Law at Australian Privacy Principles: OAIC / privacy / australian-privacy-principles  https://www.oaic.gov.au 

 

15. Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, or for a printed copy to be provided in reasonable time, please contact us at:

 

Post: Attention: SRD Privacy Officer  [ PO Box 326 Church Point NSW 2105 Australia ]

Email: [ srd @ srd.org.au ] (please remove extra spaces in email address shown, to help reduce potential spam)

Phone: [ +61 417 289 613 ] during AEST business hours

 

By using our Website, you consent to the practices outlined in this Privacy Policy. Please review this policy periodically to stay informed about how we are protecting your personal information.

 

Effective Date: [ 06/10/2023 ]

SRD has a good history of care, responsibility and positive action. SRD formed in 1989

when a group of designers, educators and practioners collaborated to make a difference by design. It’s had an online presence since 1999. SRD were principal designers for many projects and processes whilst avidly advancing all other responsible design and developing eco standards. Much of SRDs history is still online as a reference of the early years of EcoDesign Foundation (EDF) and the Society for Responsible Design. We remain independent, forward looking and committed to positive change.

Designed to explore! Lots of info onsite for Ideas, Exhibitions, People, Connections, News, Membership Brochure, Give Now, Privacy & more.